IT Project Oversight Division
The IT Project Oversight Division (ITPOD) has approval, suspension, termination, and oversight authority for California State Information Technology projects (Government Code § 11546, et al). This includes maintaining policies and procedures for the approval, management, oversight and continuation of IT projects.
The IT Project Oversight Division assists Agencies/state entities in planning and implementing successful IT projects. To that purpose, we promote smart IT investments and effective project management practices.
During project oversight, ITPOD has the unique ability to leverage statewide experience to coach and guide departments through the many challenges State projects often face. ITPOD staff partners with each department to help plan and execute projects and to bring projects to successful deployment. The ITPOD focuses on ensuring the scope, schedule and costs associated with each project are adequately defined.
During the course of the oversight of each project, we will focus on the top five issues we have found that often derail state projects which we call "GRIDS". They are:
- Governance: How is the project structured? Are decisions made timely at the appropriate level of authority? This includes not just the plan for action, but the action itself. Execution of governance (such as escalation plans) can ensure issues are addressed timely and escalated to the appropriate authorities to reduce risk to the project portfolio.
- Risk and Issues: What are some of the risks to and issues affecting the project's success? Are they properly identified? Who is allowed to raise risks and issues? How is it done? Are risk mitigation and issue resolution strategies identified and managed?
- Interfaces: Will the (new/enhanced) system interface with another? Who owns the system? Does this require data sharing with other (Federal/State/Local) agencies/entities?
- Data Migration and Conversion: This is often the driving force behind an IT Project; there is a requirement to migrate and convert vast quantities of data. Has all the data been properly identified? Is data cleanup required? Will conversion occur prior to migration? Parameters are critical here, as are time frames.
- Schedule: A baselined and fully resource loaded schedule is necessary for thorough project planning. Is the schedule being maintained to show actual completion dates, and thus start dates for dependent activities? Does the schedule properly identify all predecessors and successors?
To contact the IT Project Oversight Division, please call (916) 319-9223
- Staff Assignments
Find the IT Project Oversight Division Managers and their departmental assignments
- Technology Letters
Technology Policy Letters
- TL 15-04
- Conceptually Approved IT Projects Proposals
- Statewide Information Management Manual (SIMM)
Statewide Information Management Manual (SIMM) template forms, instructions, and transmittal letter documents
- State Administrative Manual (SAM)
Reference sources for statewide policies, procedures, regulations, and information on management policies
- IT Project Tracking
Approved state Information Technology Projects
- STAR Project
- Reporting (IT Due Dates)
Submission documents and important submittal dates
- California Department of Technology History
History of the California Department of Technology
- Department of Finance (DOF)
- Legislative Analyst's Office (LAO)
- IT Budget Letters
- Control Sections 11.00 and 11.10
Find information regarding contracts associated with an Information Technology project or statewide software licensing agreements
- Control Sections 28.00
Find information regarding budget augmentations
- Department of General Services : Procurement
Information regarding State Procurement
- Project Management Body of Knowledge (PMBOK)
Project Management Body of Knowledge (PMBOK) Guides and Standards
- Business Analysts' Body of Knowledge (BABOK)
A collection of knowledge within the profession of business analysis and reflects current generally accepted practices
- Capability Maturity Model Integration (CMMI)
A process improvement approach which provides organizations with the essential elements of effective processes